Virtual Schoolbag (VSB)

28 Jan 2019
Business managers, bursars and secretaries, headteachers, ict technicians of all schools
Priority / Urgent
Action
15 Feb 2019
2019/040
**ACTION REQUIRED** SIMS Data No Longer Collected by DfE Census

Capita have released the following patches that will delete data that is no longer collected by the DfE in the Census.

Capita have released the following patches that will delete data that is no longer collected by the DfE in the Census.

  • Patch 1 24423 – Deletes all records for Proficiency in English information for all past, present and future students. Where a student has multiple proficiency entries, the patch will remove all instances of this.
  • Patch 2 24433 - Deletes the National Identity for all past, present and future students.
  • Patch 3 24372- Deletes the Country of Birth and where present the Nationality (actually called Nation inside the expanded Nationality and Passport Details record, only where passport details are blank) for all past, present and future students.

Please note these will only delete the data and not the fields in the pupil record. We advise you to refrain from entering this data in these fields unless you have a legal or operational need to do so.

This process will also be in accordance with GDPR. The General Data Protection Regulation states that:

Personal data must be: accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.

Schools ICT Services will release these patches via SOLUS3 to schools that have returned the form requesting the patches. For Premier IT10 & some IT11 customers these will be deployed automatically to your server overnight. All other service levels (IT11 & IT12) the patches will be available in SOLUS3 for scheduling by your local technician

However, you may wish to retain some or all of the data either under a legal or operational basis. As you are the data controller this is your decision.

Please email schoolsict@eastsussex.gov.uk or send a request via the contact tool with the following information in order for us to be able to process your request 

School Name: ____________________________________________

 

We confirm that we require all 3 patches to be applied/released to our server - Yes/No

We confirm that we require the following patches to be applied/released as we wish to retain some of the data for legal or operational purpose:

  • Patch 1 24423 – Yes/No
  • Patch 2 24433 – Yes/No
  • Patch 3 24372 – Yes/No

We confirm that we do not require any of the patches as we wish to retain all of the data for legal or operational purpose – Yes/No

Please delete as appropriate.

Please do not hesitate to contact the Schools ICT Service Desk on 01273 482519 or email schoolsict@eastsussex.gov.uk if you wish to discuss this further.

Kate Box
Kate Box
Business Systems Consultant

Phone: 01273 482519
Email: schoolsict@eastsussex.gov.uk