Virtual Schoolbag (VSB)

15 Oct 2018
Business managers, bursars and secretaries, governors, headteachers, ict technicians, pastoral care leaders, sencos, teachers and teaching assistants of all schools
Priority / Urgent
Information
NA
2018/320
SIMS Parent App Lite - The FREE SIMS tool to help you with GDPR and data collection sheet management.

With the General Data Protection Regulation (GDPR) now in full effect, schools have new requirements around the way they use and process pupil and parent data.

Included within your SIMS annual entitlement fee, the SIMS Parent App Lite (PAL) helps schools comply with the new GDPR data requirements, by providing a simple way to collect, manage and handle information by obtaining accurate data securely from parents.

Supports GDPR data accuracy

Collect the most up-to-date data about students and their parents, to comply with the GDPR requirement for accuracy of data.

Available on iOS, Android and a browser, the SIMS Parent App Lite provides a convenient and accessible solution for parents to electronically review and request changes to the data held on them and their children.

Schools have the ability to send notifications to parents, reminding them to update their details, reducing manual data entry and eliminating paper based data collection.

Safe data transfer

Utilising the power of SIMS ID, the SIMS Parent App Lite allows users to use an existing email account to login, removing the need for a school to manage user accounts.

Parents can provide additional information on crucial details such as parental consents, medical information or dietary requirements, using the text information function, ensuring that personal information not previously held in SIMS is collected.

Supports data upkeep

When a parent has submitted a change request, automatic emails are sent to nominated SIMS admin accounts. Administrators are able to view previous requests and details of any action taken via the audit trail within SIMS.

The benefits in summary;

  • Available on iOS, Android, and a web browser
  • Ability to send notifications to parents reminding them to update their details
  • Parents can electronically review and request changes to the data and any crucial details held on them and their children
  • Nominated SIMS admin accounts receive automatic emails when a parent submits a change request
  • Audit trail within SIMS allows administrators to view previous requests and details of any action taken
  • Allows users to use an existing email account to login, removing the need for a school to manage user accounts
  • Manual data entry reduced, and paper-based data collection eliminated

Please note: Only contacts who have Parental Responsibility, are Priority 1 or 2 and no Court Order in place will be able to be invited to register for the app, and use the Data Collection Sheet. These contacts must have an email address recorded in SIMS, and flagged as ‘Primary’ for the registration email to be sent to them.

Preparations Required

All Schools are responsible for completing their own housekeeping of SIMS data and completing the roll out of the SIMS Parent App Lite to parents.

We are recommending that all schools complete a thorough tidy of their SIMS, running all housekeeping routines as specified on our PAL (Parent App Lite) Checklist. This is to ensure that data (previously only able to be viewed by school staff, which will now be viewable by parents) is tidy, complete and free of errors.

 

Training & Consultancy Options:

Preparing for the SIMS Parent App Lite Training

We are continuing to run our Preparing for the SIMS Parent App Lite half day courses, which cover in detail all the routines we expect schools to complete themselves before we release the Parent App Lite to them.

The next date for the course is;

Thursday 8th November (AM)

Cost for this session is £100.

 

SIMS Parent App Lite Consultancies

If however, time is an issue for you, we are now offering our SIMS Parent App Lite Consultancy, which is a half day on-site consultancy visit.

During these visits we undertake as much of the housekeeping and tidying of data as we can, however, each visit is bespoke to your school and therefore we work with you to ensure we leave you with a clear plan of action to be well on your way to rolling out the SIMS Parent App Lite.

Recent PAL consultancies have undertaken routines such as (not restricted or limited to) completing the import and running of PAL reports, identifying duplicate contact data, running the Address Tidy & Merge, Merge Agents and Agencies, add missing information for Agencies, identify missing email addresses, personalise Lookups such as Parental Consents, Medical Details, Dietary Needs etc.

These PAL Consultancies can be booked at a time convenient to you and work on your live school data.

Premier (IT10) School - £300 or 6 credits

Supported IT11 School or IT12 School - £330

To book either of the training or consultancy visit, please complete the Schools ICT Training Booking Form, also found on our czone page, and return to simstraining@eastsussex.gov.uk or call 01323 747068.

 

Technical Detail

If you are a Premier (IT10) School, the technical aspects of setting up the SIMS Parent App Lite have been completed for you.

If you are an IT11 School or IT12 School we are able to provide you/your technician with the details you/they need to complete the setup of this product.

Please contact Schools ICT Service on 01273 482519 if you require additional support.

Kate Box
Kate Box
Business Systems Consultant

Phone: 01323 747068
Email: simstraining@eastsussex.gov.uk