Virtual Schoolbag (VSB)

15 Oct 2018
Business managers, bursars and secretaries, headteachers of all schools
Facilities Contract Update

Please see details below of Soft FM Contract Update.

Facilities Contracts Update

Decisions have now been made on the procurement outcome for the three facilities management contracts for schools of grounds maintenance, cleaning and waste and recycling.

Following the evaluations these contracted services have been awarded to the following companies for a period of three years with the option of a two year extension:



New Contract Starts

New Provider

GM02 Grounds Maintenance

1st April 2019 (this may be terminated early to allow a January 2019 start)


BC04 Cleaning

1st April 2019


WR01 Waste Management

1st April 2019


These new providers will have a long lead in period to allow an effective mobilisation from the existing providers. The Contracts Team will be contacting schools with their revised packages to participate in these contracts and details of the service enhancements you can expect going forward. These priced packages will give you the assurance that they will be fixed from April 2019 until 31 March 2021.

Please be assured these contracts have been assessed both on price and quality and continuous delivery through to March 2021, in addition to all financial checks

Finally the existing school meals contract is now in its final year, and we are currently developing a new specification based on feedback we have received from schools and updates in the industry.  We will be writing to schools and academies with further details in November and offering you the opportunity to participate in this new contract. If you have not already done so you can complete a survey to let us have your views on the existing schools meals contract and this can be found here:

Members from the Contracts Team will be attending the Primary Bursar Forums during November and will be able to provide further update. Meanwhile if you have any questions regarding the information above please contact me. 

Claire Smith
Claire Smith
Senior Client Officer - FM Services

Phone: 07803 899384
Brendan Griffin-Ryan
Orbis Contracts Manager

Phone: 07825 358358 Mobile
Simon Hobbs
Client Officer

Phone: 07879 117400 Mobile