Virtual Schoolbag (VSB)

24 Sep 2018
Business managers, bursars and secretaries, headteachers of all primary, secondary, special and selected all-through schools
For information
Advice on updating your school Privacy Notice

Updated templates for school Privacy Notices available on the Services2Schools website.

Don’t forget that providing accessible information to individuals about the use of personal information (data) is a key element of the General Data Protection Regulation (GDPR) and you should be doing this through your school privacy notice.

The Information Commissioners Office (ICO) recommends that your privacy notice is regularly reviewed and updated, at least annually, to ensure you remain GDPR compliant.

For those schools who have bought into our traded offer, we have templates available on the resources page of the Services2Schools website to help with this. The templates have just been updated in line with the very latest guidance from both the ICO and DfE to make it as easy as possible for you to apply these in your own school.

You can access both the amended templates and our updated guidance on how to adapt these for use in your school on the Services2Schools site. Head over to the information Governance and select the Privacy Notice section.

For secondary schools using our template

The DfE has made a change to the wording of the section on 'Youth Support Services' in their privacy notice template. This change has now been incorporated into the template available on the Services2Schools site. Please be aware that this updated privacy notice allows schools to share a child’s name, date of birth and address with youth support services but you will need to gain explicit consent to share any additional information, such as phone numbers, with these support services on behalf of students.

For those schools currently unable to access the above templates, please note that we have an Information Governance traded offer available where advice and guidance can be sought from our team of experienced information governance officers.  If you are unsure if your school privacy notice is compliant, and have signed up to the traded offer, please contact the team on

If you would like further information on the range of traded offer options available, please take a look at the Services2Schools website. 


Information Governance Team (Children's Services)
Information Governance Team Children's Services

Phone: 01273 337610